Publication Ethics

Table of Contents

Introduction
Publications Ethics Guidelines
The reviewer’s responsibility
The author's responsibility
Allegations of Research Misconduct
Plagiarism Policy
Discussions and corrections after publication
Errata Corrigenda
Advertising Policy

Khazanah Informatika : Jurnal Ilmiah Komputer dan Informatika, an Indonesian national journal, publishes high quality research in the broad field of Informatics and Computer Science, which encompasses software engineering, information system development, computer systems, computer network, algorithms and computation, and social impact of information and telecommunication technology.

This statement explains the ethical conduct expected from all parties involved in article publication in this journal, which include authors, reviewers, editorial boards, and publishers.

Publications Ethics Guidelines

Article publications in scientific journals, such as Khazanah Informatika, is essential in science and technology advancement. Journal publication reflects the authors’ work quality and the supporting institutions. Hence it is imperative to have a standard agreement for all parties involved in any publication activities. This includes authors, reviewers, editors, publishers and the public in general.

Muhammadiyah University Press under the coordination of Lembaga Penerbitan dan Publikasi Ilmiah Universitas Muhammadiyah Surakarta (LPPI UMS) as the publisher of Khazanah Informatika is responsible for all stages of publishing. The Department of Informatics of Universitas Muhammadiyah Surakarta, is a fostering body for the Board of Editors and ensures that editors involved in this publication are of highest quality in journal administration. The Department of Informatics and LPPI UMS are committed to ensuring that advertisements, reprints, or other commercial income have no influence whatsoever on the editor's decision The Department of Informatics and LPPI UMS will facilitate communication with related parties (writers or other journals) when needed.

Publication Decision

The chief editor of Khazanah Informatika is resposible to make decisions whether to accept or reject submitted manuscripts. The Board of Editors’ activities are guided and regulated by a policy which complies to legal provisions, such as with regard to defamation, copyright infringement, and plagiarism. The Board of Editors seek to ensure that the published works are not work of plagiarism. The editors may communicate with the reviewers and the editors of other journals in making this decision.

The editorial board always strives to ensure that every article published in Khazanah Informatika has been through a peer review process to ensure the quality to contribute to science and education.

Fair Play

Editors evaluate submitted manuscripts exclusively on the basis of their academic merit (importance, originality, study’s validity, clarity) and its relevance to the journal’s scope, without regard to the author’s race, gender, sexual orientation, ethnic origin, citizenship, religious belief, political philosophy or institutional affiliation. Decisions to edit and publish are not determined by the policies of governments or any other agencies outside of the journal itself. The Principal Editor has full authority over the entire editorial content of the journal and the timing of publication of that content.

Privacy Policy

The editors and any editorial staff will not disclose any information about the submitted manuscript to any party other than the authors, reviewers, or other personnels who are in the Board of Editors and the publisher.

Confidentality

Editors and any editorial staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, potential reviewers, other editorial advisers, and the publisher, as appropriate.

Disclosure and Conflict of Interests

Author(s) should notify the editors if there is a substantive conflict of interest in the publication process. Rejected manuscripts will not be used as the editors’ or reviewers’ research material without proper agreement with the author(s).

Retraction Policy

Khazanah Informatika takes its responsibility to maintain the integrity and accuracy of its scholarly content seriously. The editors will consider retracting an article if any of the following takes place.

They have clear evidence that the findings are unreliable, either as a result of major error (eg, miscalculation or experimental error), or as a result of fabrication (eg, of data) or falsification (eg, image manipulation)
It constitutes plagiarism
The findings have previously been published elsewhere without proper attribution to previous sources or disclosure to the editor, permission to republish, or justification (ie, cases of redundant publication)
It contains material or data without authorisation for use
Copyright has been infringed or there is some other serious legal issue (eg, libel, privacy)
It reports unethical research
It has been published solely on the basis of a compromised or manipulated peer review process
The author(s) failed to disclose a major competing interest (a.k.a. conflict of interest) that, in the view of the editor, would have unduly affected interpretations of the work or recommendations by editors and peer reviewers

Khazanah Informatika follows COPE Retraction Guidelines.

The reviewer’s responsibility

Contribution to Editorial Decisions

Reviewers assist editors in making editorial decisions. Reviewers can assist authors in improving script quality through editorial communication with authors.

Readiness

Any reviewer selected but unwilling or incapable of reviewing within a specified time, should notify the editor and resign from the review process.

Contribution to editorial judgments

Peer review helps the editor when making editorial choices, and it may also help the author when improving the article via editorial contacts with the author.

Promptness

Referees are required to inform the editor and resign from the review process if they feel unqualified to assess the research detailed in a submission or are aware that it will be unable to complete the review in a timely manner.

Confidentiality

Any submitted manuscript for review should be treated as a confidential document. They may not be displayed or discussed with others except as authorized by the editors.

Standard of Objectivity

Reviews should be performed as objective and unbiased as possible. Reviewers do not give critiques related to the author's personal. Reviewers should express their views clearly with supportive, logical, and engaging arguments.

Source Acknowledgment

The reviewers must identify relevant publications that have not been cited by the author. Any observational statements, derivations, or arguments previously written elsewhere must be accompanied by relevant citations. The reviewer shall also notify the editor of any substantial or overlapping similarity between the manuscript being reviewed and any other published manuscripts.

Disclosure and Conflict of Interests

Confidential information or ideas obtained through the review process should be kept confidential and not used for personal gain. Reviewers should not review the manuscript if they have conflict of interest(s) because of competition, collaboration, or other relationships with any of the authors, companies, or institutions associated with the author(s).

The author's responsibility

Reporting

The author must present an accurate report of the research conducted. The manuscript should contain enough details and references to allow others to copy the work. A fraudulent or intentionally inaccurate report is unethical and unacceptable conduct.

Data Access and Retention

Authors are required to provide raw data in relation to the manuscript if requested. The author must be prepared to inform the public of the data, if possible. The author(s) shall in any case retain such data for a reasonable time after publication.

Originality and Plagiarism

Authors must ensure that they have written an original work, and if the author has used the work of others, then the information about that work of others must be correctly quoted or referred to.

Concurrent Publication and Simultaneous Submission

A writer should not publish essentially the same manuscript in more than one major journals or publication. Submitting essentially the same manuscript to more than one journal at the same time is unethical unacceptable conduct.

Contribution to the manuscript

The inclusion of an author in the list of authors should be limited to those who have contributed significantly to the concept, design, implementation, or interpretation of reported research. Anyone who has made a significant contribution should be listed as the first author and co-author (second, third, and so on). Where there are others who have participated in certain substantive aspects of the research activity, they must be recognized or registered as one of the authors. Each author shall ensure that all persons whose names are written as authors make an appropriate contribution and that each author has seen and approved the final version of the manuscript and has agreed to publish the manuscript.

Dangers to Humans or Animals

If the work involves chemicals, procedures or equipment that have an unusual hazard inherent in their use, the authors should mention in the article / manuscript that standard safety procedures have been taken.

Disclosure and Conflict of Interests

Author(s) should notify the editors if there is a substantive conflict of interest, including financial conflicts that may be considered to affect the outcome or interpretation of their results. All sources of financial support for the research activities should be disclosed.

Fundamental errors in the published works

When an author discovers significant errors or inaccuracies in his/her published articles, the author is obliged to immediately notify the journal editor or publisher and work with the editor to retract or correct the article through an amendment process.

Source Acknowledgment

Always appreciate the contributions of others and give credit where credit is due. The nature of the reported work should be acknowledged by the authors in their citations of important publications.

Contributorship and Authorship of the Article

Only those who made a major contribution to the idea, design, implementation, or interpretation of the reported research should be allowed to sign their names as authors. All people who have contributed significantly should be identified as co-authors.

When other people have made significant contributions to the research endeavor, they should be thanked or cited as contributors.

The corresponding author is responsible for making sure that all legitimate co-authors are listed on the paper, that no unsuitable co-authors are listed, that all co-authors have reviewed the paper's final draft and approved it, and that all co-authors have agreed to the submission of the paper for publication.

Transparency and conflict of interest

Any financial or other significant conflicts of interest that may be interpreted as having an influence on the findings or interpretation of a paper should be disclosed by all authors in their publication. It is necessary to disclose all funding sources for the project.

Basic mistakes in published work

It is the obligation of the author to contact the journal editor or publisher as soon as they become aware of a substantial mistake or inaccuracy in their own published work and to collaborate with the editor to withdraw or fix the piece.

Ethical Review

In order to adhere to the ethical standards for research involving human and animal subjects, the author must explicitly identify any drugs, people, animals, techniques, or equipment that have exceptional risks inherent in their usage in the paper. Authors must, upon request, provide proof of their legal and ethical clearance from a reputable group or organization.

The authors must explain whether or not the study will securely hide any sensitive data or information if it includes commercial or marketing strategies.

Allegations of Research Misconduct

Plagiarism

Plagiarism includes, but is not limited to:

Directly copying text from other sources without attribution
Copying ideas, images, or data from other sources without attribution
Reusing text from your own previous publications without attribution or agreement of the editor
Exception: Reusing text from the Methods section in the author’s previous publications, with attribution to the source, is acceptable.
Using an idea from another source with slightly modified language without attribution.

If plagiarism is detected during the peer review process, the manuscript may be rejected. If plagiarism is detected after publication, we may issue a correction or retract the paper as appropriate.

Data fabrication

This concerns the making up of research findings.

Suspected fabricated data in a submitted manuscript
Suspected fabricated data in a published manuscript

Data falsification

Manipulating research data with the intention of giving a false impression. This includes manipulating images (e.g., micrographs, gels, radiological images), removing outliers or “inconvenient” results, changing, adding or omitting data points, etc.

Duplicate submissions

Duplicate submission is a situation whereby an author submits the same or similar manuscripts to two different journals at the same time, either within Academic Journals or any other publisher. This includes the submission of manuscripts derived from the same data in such a manner that there are no substantial differences in the manuscripts. Duplicate submission also includes the submission of the same/similar manuscript in different languages to different journals.

Authorship Issues

Clear policies (that allow for transparency around who contributed to the work and in what capacity) should be in place for requirements for authorship and contributorship, as well as processes for managing potential disputes.

Citation Manipulation

Citation Manipulation includes excessive citations in the submitted manuscript that do not contribute to the scholarly content of the article and have been included solely for the purpose of increasing citations to a given author’s work or to articles published in a particular journal. This leads to misrepresenting the importance of the specific work and journal in which it appears and is thus a form of scientific misconduct.

Suspected Manipulation of Peer Review/Bias of Peer Reviews

Khazanah Informatika selects the reviewers on any manuscript with due care so as to avoid any conflict of interest between the reviewers and the authors. Our policy is compliant with COPE Guidelines on peer review.

Plagiarism Policy

Khazanah Informatika : Jurnal Ilmiah Komputer dan Informatika apply Zero tolerance towards plagiarism and therefore establishes the following policy stating specific actions (penalties) when plagiarism is identified in an article that is submitted for publication in Khazanah Informatika.

Plagiarism involves the "use or close imitation of the language and thoughts of another author and the representation of them as one's own original work."

Papers must be original, unpublished, and not pending publication elsewhere. Any material taken verbatim from another source needs to be clearly identified as different from the present original text by (1) indentation, (2) use of quotation marks, and (3) identification of the source.

We use TURNITIN to evaluate the similarity index and then the editor decides the case of possible plagiarism (Similarity report will be provided to the author). The Editorial Board has passed the following actions:

Similarity Index above 40%: Article Rejected (due to poor citation and/or poor paraphrasing, article outright rejected, NO RESUBMISSION accepted).
Similarity Index (15-40%): Send to the author for improvement (provide correct citations to all places of similarity and do good paraphrasing even if the citation is provided).
Similarity index Less than 15%: Accepted or citation improvement may be required (proper citations must be provided to all outsourced texts).

In cases 2 and 3, the authors should revise the article carefully, add required citations, and do good paraphrasing to outsourced text. And resubmit the article with a new Turnitin report showing NO PLAGIARISM and similarity of less than 15%.

Discussions and corrections after publication

Reader feedback and corrections on previously published articles are appreciated by Khazanah Informatika. A reader may send an email to the editor-in-chief with comments and corrections on an article that has already been published. If accepted, the comments and revisions will appear as a Letter to the Editor in the subsequent edition (by the Editor in Chief). Respected writers may contact the editor in chief to reply to suggestions from readers and revisions. The answer may be printed as a Response to a Letter to the Editor, if appropriate.

Errata Corrigenda

Changes/additions to accepted articles

All content of published articles is subject to the editorial review process, organized by and under the auspices of the editor. Should the authors wish to add to their article after acceptance, they must submit a request to the editor, and the new content will be reviewed.

If the new material is added to the accepted article, it must be submitted for peer review as a new manuscript, referring back to the original;
If the new material should replace the original content of the accepted article, the editor may consider the publication of an erratum or a corrigendum.

Erratum

An erratum is a correction of errors introduced to the article by the publisher.

All publisher-introduced changes are highlighted to the author at the proof stage, and any errors are ideally identified by the author and corrected by the publisher before final publication.

Corrigendum

A corrigendum refers to a change to the article that the author wishes to publish at any time after acceptance. Authors should contact the journal editor, who will determine the impact of the change and decide on the appropriate course of action.

Advertising Policy

Khazanah Informatika sets high ethical standards in all its activities and, above all, defends the right to editorial independence. It does not allow advertising or sponsorship to influence the decisions made on editorial content.
Readers understand that advertising is different from editorial material. They know that the claims made in advertising are not endorsed by Khazanah Informatika.
Khazanah Informatika will carry advertisements that are legal and decent and conform to current recommendations and guidelines.
Decisions on the positioning of advertisements are made independently of decisions made in the editorial department on the content of a specific issue.
Editorial material will not be influenced by advertising. Khazanah Informatika does not publish material to accompany advertising and does not sell advertising in relation to particular articles.

All decisions are at the discretion of the editor. If commercial clients adhere to these guidelines then their advertisement or sponsorship is likely to be accepted. Occasionally decisions may take time.